File what? How to eliminate paper with “FileThis”

September 17th, 2014

I am often asked “how can I easily get rid of papers that enter the house?”  My first question is “what types of papers come in to the house?”  The typical answer is mail, bills, statements, etc.  The logical response is stop them from coming in to the house.  I mean, stop the physical papers.

File This Paperless Made EffortlessYears ago, I heard of a service called “File This Fetch”.  It is now called “FileThis“.  Not sure why they dropped the fetch but the service is the same… actually it continues to get better.  The gist of FileThis is you sign up for the service, connect your accounts (utilities, financial statements, pay stubs, etc) and File This fetches your statements and bills.  It then files them in a location you designate.  I will let you read about the security of sharing your log-ins.   I am not concerned about the security.  I have been sharing my logins with reputable sites like Quickbooks and Mint for years.  FileThis enables you to stop receiving the paper statements and bills and still keep them organized.

I was recently asked a bunch of questions about FileThis.  I figured many others may have these same questions.  Check it out.  See if FileThis could help you reduce the amount of papers that enter your home and helps you keep the documents more organized. (more…)

Tech Tip Tuesday – 10 Useful Google Calendar Settings, Labs & Extensions

August 6th, 2013

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Settings

  1. Meeting length – Change default length of an event time slot from 60 minutes to your preferred length
  2. Weather – Want to know the daily forecast by glancing at your calendar? Turn on “show weather based on my location”.
  3. Daily Agenda – Receive your daily agenda in a single email for one or all of your calendars.
    Select a calendar from calendar settings -> select “Reminders & notifications” -> select “Daily agenda”.
  4. Event reminders – Turn off or change the default event reminder notification (pop-up or email) and time in advance for one or all of your calendars. You can set multiple reminders for each event.
  5. Embed a calendar in a website – Great for business intranets, clubs, schools, family sites.
    Select the calendar from calendar settings -> select “Calendar details” -> select “Embed This Calendar”
  6. View other’s calendars on via Google Calendar (not in Settings, on main calendar view) –
    Select “Browse Interesting Calendars” -> browse and add calendars from around the world, most professional and college sports teams schedules, lunar phases, sunrise & sunsets and more.
    Select “Add by URL” to add a calendar where you have been provided code or a URL – school systems often use this method.
  7. Copy an event from one calendar to another – Great for sharing specific events from one calendar to another. Need to add the soccer team’s schedule to your own but only for events your family is attending? Share those games with your own calendar rather than retyping the event. Need to add a work event to the family calendar? Share that specific event to the family calendar.


Labs

  1. Event attachments – Attach a shared Google Document, Spreadsheet or Presentation to your event, or upload a file from your computer. Great to avoid searching for a document needed for an event.

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Extensions
– Google Chrome extensions from the Google Chrome Web Store

  1. Boomerang Calendar –– Syncs with your Google Calendar but lives in your Gmail. It automatically highlights dates and times in the Gmail message with information about whether or not you can attend based on your Google Calendar. It allows you to add events directly into your Google Calendar from the email or enables you to open your calendar. Reduces switching from Gmail and Google Calendar to reply to emails.
  2. Google Calendar Toolbar – Adds an icon to your Chrome toolbar. Mouse over the icon to see your next upcoming event. Click the icon to see your upcoming agenda or add events to Google Calendar.

Want to learn how to add these Google Chrome extensions and others?  Check out our video below
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Home Office Set-up for Optimal File Management and Productivity

July 23rd, 2013

Do you have a home office?  Or do you use your tablet, phone or laptop and your home office is all over your home?  The key to reducing household paper clutter and increase productivity is having a centralized home office.  A home office could be a designated area of a room or a specific room.  Your home office should have a place for papers to be dropped as they enter the home.  It should also have an area where papers that require action or follow-up are placed.  Your home office is an extension of your home and should be treated as such.  You should give it an inviting coat of paint, good lighting and hang some artwork and/or pictures of your family and friends.

Last week, I was interviewed by Robert Lerose of Bank of America’s Small Business Community.  Their site provides great resources and support for small businesses.  Check it out.  It is free to sign-up and participate. I will let you know once the article is published.

Here is a video I created a few years back on creating an ideal home office.

Do you have a dedicated home office? Do you use it?

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Removing clutter ~ It is not about the physical stuff

July 16th, 2013

When folks set out to declutter, they often worry about no longer keeping their things. Professionals in the organizing and psychology fields realize it is often not about the stuff but rather the feelings you get when you see the stuff. The emotional attachment we have with the memories or feelings associated with the stuff. I have found that people are more successful, productive, happier and more financially stable when they free up their physical space and can do more with less.

My number one tip for starting an organizing project is

  1. Start with organizing the area that bothers you most.  Think about the area that keeps you up at night.  The area that is the last thing you think about before falling asleep and the first thing that you think about upon waking.  Start there.  By creating a system, a home for those things for easy access, ease in putting away and retrieving, by seeing success organizing that area, you open yourself up for a clearer mind.  You feel a weight lifted off your back.  You open up mindspace for greater enjoyment of life and create the inertia to continue decluttering other areas.

I saw this quote on Pinterest and think it is perfect.  This  is why I offer services to help people unclutter their spaces.  I’d be lying if I didn’t get joy of seeing a clients desk free of clutter for the first time or actually being able to see the color of the floor covering.   The reason I wake up and get dressed in the morning is not to see clutter-free desks, countertops, or floors but for the satisfaction I receive by knowing my assistance in eliminating or reducing other’s clutter has helped others open their mind and spirit.   I receive joy from knowing my services have helped clients find time for them in their day, find time to spend doing the things that make them happy, find time to smile and take a deep breath without worry that things are getting lost, misplaced or falling apart.  I love what I do.  I love the feeling I have when leaving a client appointment.  There are few other things that I could do that would leave me and my clients with a high level satisfaction in their life.

Look around the room.  What types of things are cluttering your surroundings?  Set the timer for 15 minutes and grab any unnecessary things that are taking up space in your surroundings and your mind.  Let me know how it goes.

 

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Use It or Lose It – Organizing Style

April 2nd, 2013

We are starting a regular post called “Use It or Lose It”. We will feature an organizing or productivity product we find and ask you “Use It or Lose It?”  Would you use it or should we lose it and move on?

Today’s product is from CB2 (a division of stores from the Crate & Barrel company).

 

 

 

 

The CB2 Chalkboard Storage Line.  The items are made from wood composite.  They are a painted chalkboard surface and include one piece of white chalk.  They wipe clean with a soft dry cloth.

 

Prices

File Box = $39.95

Pen Cup = $4.50

Magazine Holder = $19.95

What do you think?  Would you use it or should we lose it?  Leave a comment below.

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