Tech Tip Tuesday – 10 Useful Google Calendar Settings, Labs & Extensions

August 6th, 2013

settings icon
Settings

  1. Meeting length – Change default length of an event time slot from 60 minutes to your preferred length
  2. Weather – Want to know the daily forecast by glancing at your calendar? Turn on “show weather based on my location”.
  3. Daily Agenda – Receive your daily agenda in a single email for one or all of your calendars.
    Select a calendar from calendar settings -> select “Reminders & notifications” -> select “Daily agenda”.
  4. Event reminders – Turn off or change the default event reminder notification (pop-up or email) and time in advance for one or all of your calendars. You can set multiple reminders for each event.
  5. Embed a calendar in a website – Great for business intranets, clubs, schools, family sites.
    Select the calendar from calendar settings -> select “Calendar details” -> select “Embed This Calendar”
  6. View other’s calendars on via Google Calendar (not in Settings, on main calendar view) –
    Select “Browse Interesting Calendars” -> browse and add calendars from around the world, most professional and college sports teams schedules, lunar phases, sunrise & sunsets and more.
    Select “Add by URL” to add a calendar where you have been provided code or a URL – school systems often use this method.
  7. Copy an event from one calendar to another – Great for sharing specific events from one calendar to another. Need to add the soccer team’s schedule to your own but only for events your family is attending? Share those games with your own calendar rather than retyping the event. Need to add a work event to the family calendar? Share that specific event to the family calendar.


Labs

  1. Event attachments – Attach a shared Google Document, Spreadsheet or Presentation to your event, or upload a file from your computer. Great to avoid searching for a document needed for an event.

Google-Chrome-Google-Chrome (1)
Extensions
– Google Chrome extensions from the Google Chrome Web Store

  1. Boomerang Calendar –– Syncs with your Google Calendar but lives in your Gmail. It automatically highlights dates and times in the Gmail message with information about whether or not you can attend based on your Google Calendar. It allows you to add events directly into your Google Calendar from the email or enables you to open your calendar. Reduces switching from Gmail and Google Calendar to reply to emails.
  2. Google Calendar Toolbar – Adds an icon to your Chrome toolbar. Mouse over the icon to see your next upcoming event. Click the icon to see your upcoming agenda or add events to Google Calendar.

Want to learn how to add these Google Chrome extensions and others?  Check out our video below
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Home Office Set-up for Optimal File Management and Productivity

July 23rd, 2013

Do you have a home office?  Or do you use your tablet, phone or laptop and your home office is all over your home?  The key to reducing household paper clutter and increase productivity is having a centralized home office.  A home office could be a designated area of a room or a specific room.  Your home office should have a place for papers to be dropped as they enter the home.  It should also have an area where papers that require action or follow-up are placed.  Your home office is an extension of your home and should be treated as such.  You should give it an inviting coat of paint, good lighting and hang some artwork and/or pictures of your family and friends.

Last week, I was interviewed by Robert Lerose of Bank of America’s Small Business Community.  Their site provides great resources and support for small businesses.  Check it out.  It is free to sign-up and participate. I will let you know once the article is published.

Here is a video I created a few years back on creating an ideal home office.

Do you have a dedicated home office? Do you use it?

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Use It or Lose It ~ Organizing Style: Cutting Boards

April 16th, 2013

We are down in New Orleans at the National Association of Professional Organizers 25th Annual Conference.  I am presenting on Friday.  The topic “All Things Google: Tools to Organize Your Clients and Organizing Business with my co-presenter, Josh Zerkel.  I am a Google lover and will soon be starting a regular post on “Using Google to be More Productive” so stay tuned.

On my flight to New Orleans, I read the infamous “SkyMall” magazine.  It is always chockful of organizing items.  Some practical… others impractical.  I came across the Joseph Joseph Chopping Boards.  They are today’s “Use it or Lose It?”

Joseph Joseph Index Advance Chopping Board Set

We have seen many cutting boards that are color coded to avoid cross contamination.  We also know that many times in kitchens cutting boards don’t have a real “home”.  This set comes in two colors – silver or dark gray and two sizes – small and large.  They stack within their case so they are vertical taking up less space in your cabinets or countertop.

 

 

 

 

 

 

 

 

 

 

 

 

Joseph Joseph Index Advance Chopping Board Set – $67.95 (large)

  • Chopping board categorization system with four colored boards
  • Color coding system: red for raw meat, blue for seafood, green for veggies and white for cooked foods
  • Illustrated tabs provide at-a-glance reminder; contemporary ABS storage case with a non-slip base
  • Boards are made from polypropylene; convenient, non-slip feet on both sides of each board
  • Dishwasher safe

The chopping boards get “filed” when they are not in use.

What do you think?  Would you use it or should we lose it?  Leave a comment below.

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What’s New in the Organizing Industry?

March 26th, 2012

The NAPO logo

Last week, I attended the National Association of Professional Organizers (NAPO) Annual Conference.  Over 850 organizers gathered at the Hilton Baltimore in Baltimore Maryland.  There was an Expo Hall with over 58 exhibitors, 3 key note speakers, 30 break out session options.  It was a very busy four days.  In addition to sharing my feelings on Twitter as @PutItAway, I also Tweeted the conference as @NAPONatl. As always, conference was an amazing experience.  I was able to learn, network, hang with old friends, make new friends, meet friends who I knew only from social media, be inspired and inspire others.

Over the next few days, I will share my experiences from the 2012 NAPO Conference.  I will share tips from the sessions I attended, reviews of products exhibited, lessons learned from others and pictures of some of the fun.


Great conference tote bag from tote bag sponsor Tote Buddy!
 

If you attended conference, I would love to hear about your experiences.  What was your one take away from conference or your favorite thing?  Please comment below.

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How to organize almost anything – Step 1

April 12th, 2011

So I’ve shared the four basic steps to organizing almost anything

junk drawer

  • Empty
  • Sort
  • Purge
  • Replace

In this plan, we are aiming for organized and good enough. We are not talking about buying any supplies (other than a trash bag, a recycle bin and a shopping bag to hold donations). In this project we are not running out and buying label makers and pretty bins. We are aiming for better and good enough, increased function not perfection.

Let’s attack the easiest one. It always helps to start off with something easy to get you rolling.

EMPTY

I doesn’t matter what you are organizing you need to start with a clean slate. Let’s say your organizing a drawer…. find an EMPTY spot on the floor, a countertop, a desk and remove all of the contents of the drawer. All of them, no really everything. If you find any obvious trash, go ahead and toss it. You can do a general sort now grouping similar item but don’t worry we will handle sorting in detail in step 2. If you are using the floor to EMPTY the drawer, you may want to lay down a piece of cardboard, a trash bag or newspaper first especially if you are EMPTYing a desk drawer. Desk drawers are prone to having leaky pens and we don’t want to get ink on your hardwoods or carpets. Remember to only EMPTY one drawer. We will go through all 4 steps with each drawer before EMPTYing the next drawer.

EMPTYing is the same if it’s a closet. Pick a section, a wall, the floor, just shoes or belts. EMPTY everything out of that section. That is it. Told you this step was easy.

Stay tuned for step 2 – SORT. That is where the real fun begins!

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It's here! My eBook 50 Ways to Use Technology to Increase Productivity & Profitability is here! Don't let the name fool you. It actually contains over 80 resources. Check the special pricing for Need Another You readers.

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