Are you prepared for death and dying?

November 14th, 2014

Filing cabinet, death dying
It is a topic we don’t like to talk about but the conversation is so important. What are your wishes should you no longer able to make decisions for yourself? What types of heroic measures do you want to be taken to sustain your life? Who can make decisions for you? Who can handle your financial responsibilities? What happens to your things, physical as well as money? How about your property? Do you have a Last Will & Testament? A Durable Power of Attorney? A Medical Power of Attorney? How about an Advanced Medical Directive or a trust?

If you said no to any of these, I strongly suggestion getting one now. It is the best gift you can give your loved ones. If you said yes, congratulations you are ahead of the game. Now, the big question is… do you know where the documents are stored and most importantly, do the people who would need the documents know where to find them?

This set of documents can prevent a delay in getting you life saving care. They can take away your loved ones pain during a very painful time. It can help your loved ones make sure you get treatment based on your choices and they can help avoid family feuds based on your care and your estate.

Here is a downloadable form that includes the most common articles and indicates where they are located. Feel free to enter your information, save it and share with your loved ones so your wishes are always conveyed.

Kim signature

50 Tech Tools

It's here! My eBook 50 Ways to Use Technology to Increase Productivity & Profitability is here! Don't let the name fool you. It actually contains over 80 resources. Check the special pricing for Need Another You readers.

File what? How to eliminate paper with “FileThis”

September 17th, 2014

I am often asked “how can I easily get rid of papers that enter the house?”  My first question is “what types of papers come in to the house?”  The typical answer is mail, bills, statements, etc.  The logical response is stop them from coming in to the house.  I mean, stop the physical papers.

File This Paperless Made EffortlessYears ago, I heard of a service called “File This Fetch”.  It is now called “FileThis“.  Not sure why they dropped the fetch but the service is the same… actually it continues to get better.  The gist of FileThis is you sign up for the service, connect your accounts (utilities, financial statements, pay stubs, etc) and File This fetches your statements and bills.  It then files them in a location you designate.  I will let you read about the security of sharing your log-ins.   I am not concerned about the security.  I have been sharing my logins with reputable sites like Quickbooks and Mint for years.  FileThis enables you to stop receiving the paper statements and bills and still keep them organized.

I was recently asked a bunch of questions about FileThis.  I figured many others may have these same questions.  Check it out.  See if FileThis could help you reduce the amount of papers that enter your home and helps you keep the documents more organized. Read the rest of this entry »

50 Tech Tools

It's here! My eBook 50 Ways to Use Technology to Increase Productivity & Profitability is here! Don't let the name fool you. It actually contains over 80 resources. Check the special pricing for Need Another You readers.

5 Ways Professionals Can Transition Back to School

August 13th, 2014

We are at that time of year when we go from summer mode to back to school mode.  For children, this means new routines, new surroundings, new clothing and supplies.  It is the perfect time for adults to change things up, become more efficient, and change how we deal with the papers that come home with our children.

      1. Change your surroundings.

        Hopefully we have designated a drop area for the children’s backpacks and homework area that is free of distractions.  This is a perfect time for adults to re-evaluate their office space/work area.  Is your current set-up allowing you to be most efficient?  Is your space set-up in a way that allows you work and access necessary supplies without having to get out of your chair or leave your office?  If not, move things around.  It could be as simple as switching the location of your computer on your desk to rearranging all of the furniture or a new coat of paint.  Tip: measure your space and furniture before moving it to make sure it will fit in a different location.

      2. Create a family calendar.Back to School

        This could be either a paper calendar that hangs in a central location where everyone can see it or a digital calendar that family members can sync to on their phones, mobile devices (iPods) or computers.   As events that concern the entire family or specific family members arise, add it to the calendar.  This could include doctors and dentist appointments, practices, meetings, family dinners, etc.  Get family members in the habit of checking the family calendar before asking to make plans. I prefer a digital calendar because it can be updated and viewed from any web enabled device or computer.

      3. Scan papers.

        Neat MobileHow many times have you been looking for a paper that was sent home with your child and you are searching and searching and searching? If you work outside of the home, there is often time you need information that is either on the countertop or in a file at home.  Scan all of those papers that come home with your children.   Any handouts you receive at back to school night, team rosters or schedules, scan those too.  You can either scan them using a desktop or travel scanner or use the Neat Mobile App.  Automatic upload to Neat Cloud makes the documents easily accessible from anywhere on web-enabled devices or computers.    You can create an online folder based on the child’s name or the name of the school or team.  Searching for documents on Neat Cloud is much quicker and more efficient than searching for paper files.

      4. Upgrade your supplies or equipment.

        Before school starts, most schools or teachers provide a list of suggested supplies.  Often times, this is the time of year we start off with new backpacks, notebooks, pens, etc.  As adults, we can also use this time to evaluate our equipment.  Is our current equipment serving our needs?  Is it broken or outdated?  Could upgrades to our equipment help us be more efficient with our time?  I hear the average length of time of computer ownership before replacement is about 3 – 4 years.  Why so quick?  The advances in technology are happening so quickly that the information we are accessing on our computers takes more energy to run.  We are also asking our computers to do more multitasking.  The most common definition of multitasking relates to a computers ability to handle more than one task at a time.  How many windows do you have open right now?  How many apps do you have open?  We are asking our equipment to do more than we have in the past.  Sometimes an upgrade to our equipment helps us handle the tasks we are asking of it more efficiently.  When computers first became popular, it was thought that it was the start of the end of paper.  We now know that is far from the truth.  However, we now have the ability to scan documents wirelessly and store the information in the cloud.  Perhaps our thinking was ahead of its time when computers first became popular 20+ years ago.  We can now run a paperless office by scanning information and using cloud based storage.  Evaluate your equipment.  Is it time for an upgrade?  Tip: Check online for back to school sales.  Many electronics and computer manufacturers run back to school specials on their equipment.

      5. Get back to routines.

        Summer is a time where things tend to me a little more laid back.  Less routine.  Been slacking off from exercise?  Either get up before the kids and workout or go on a walk straight from the bus stop.  Make a time to menu plan.  By having menus designed for the whole week, you avoid make unnecessary trips to the grocery store.  Create a consistent bed time.  This helps both adults and children.

      Read the rest of this entry »

      50 Tech Tools

      It's here! My eBook 50 Ways to Use Technology to Increase Productivity & Profitability is here! Don't let the name fool you. It actually contains over 80 resources. Check the special pricing for Need Another You readers.

      3 Reasons to Keep Your Small Business Clean and Organized

      July 29th, 2014

      Keeping your office neat and tidy just looks nice.  What do you have to lose by keeping a disorganized office?  A lot!  Here are three reasons to keep your office clean and organized that go beyond just being neat and tidy.

      1. Your Professional Image

        Disorganized Office
        How would you perceive the quality of work from the person who works at this desk?

      Have you ever walked into an office that was dirty or cluttered? Did it change your expectation of the type of service you would be receiving?

      According to a survey of over 1000 workers by staffing firm Adecco, “a majority of Americans (57%) admit they judge coworkers by how clean or dirty they keep their workspaces. Meanwhile, nearly half say they have been “appalled” by how messy a colleagues’ office is and most chalk it up to pure laziness.”

      If co-workers are judging officemates by the look of their office, imagine how a stranger will perceive you. Do you want prospective clients to perceive you as lazy? Or perhaps not secure a client because they perceive that you will not be detail oriented because of your dirty or cluttered workspace.

      1. Productivity

      Do you ever find that you can get more work done at a hotel or a coffee shop than your own desk or workspace?  A clean and less cluttered space can help us improve our productivity.  Scientists found clutter negatively affects your ability to focus and process information.  Results of a study conducted at the Princeton University Neuroscience Institute relates directly to uncluttered and organized living.  The study found that a cluttered environment (workspace) restricts our ability to focus and process information. Clutter (disorganization) can be a distraction interfering with our ability to process information and be productive.

      According to the National Association of Professional Organizers, disorganization can waste approximately 4.3 hours per week searching for papers, adding stress and frustration while reducing concentration and creative thinking.

      Who doesn’t want to be more productive?  Gain more time in your day?  Make more money?  Reduce stress?  Change your routines, remove unnecessary clutter and distractions and you will be on a path to greater productivity.

      1. Less stress

      Would you agree stress kicks in when you can’t locate something?  According to David Lewis’ survey published in the Boston Globe, three out of four workers surveyed worldwide agreed with this statement “I find myself becoming more stressed when everything is a mess and I can’t find important documents when needed.”   Stress is often a reason for visits to the doctor.  Stress often rears its ugly head as pain or exhaustion.  An organized workspace not only can help you stay healthier, it is also easier wipe down surfaces to keep clean.

      The solution is simple.  Want to reduce your stress level?  Get organized by removing distractions such as clutter.


      Tips to a clean and organized workspace Read the rest of this entry »

      50 Tech Tools

      It's here! My eBook 50 Ways to Use Technology to Increase Productivity & Profitability is here! Don't let the name fool you. It actually contains over 80 resources. Check the special pricing for Need Another You readers.

      Document Shredding Event – June 21, 2014

      June 14th, 2014

      NBC Washington is at it again. In partnership with Allstate, NBC Washington is offering free document shredding up to 5 boxes Saturday, June 21 at Montgomery College in Rockville.  Cars must be in line no later than 11am.

      Quick – grab those boxes and bags of papers to be shredded and set the alarm.  Get them out of the house and securely shredded once and for all.

       

      NBC Washington Shred

       

       Just think what you will be able to do with the newly found free space!  Happy Shredding!

      Kim signature small angle

       

      50 Tech Tools

      It's here! My eBook 50 Ways to Use Technology to Increase Productivity & Profitability is here! Don't let the name fool you. It actually contains over 80 resources. Check the special pricing for Need Another You readers.

      RSS Feed

      Search